Time-Tracking System in Notion For Solo or Team Work — Step-by-Step Walkthrough
Hey, I’m Krista. I’m a Notion consultant, educator and system developer.
Adding time tracking module is one of the most popular requests from my clients and followers so I designed this course keeping all those requests and my development experience in mind.
This course will guide you step-by-step on building your time tracking module in Notion connected to your tasks and projects so that you could see the time consumption easily across your tasks. Together we will build all the necessary structural parts and specific dashboards to manage your time logs.
With this tutorial you’ll build a system that supports:
✓ both solo and team work,
✓ logging your sessions with one-click,
✓ displaying of your time use by month, by project, by team member,
✓ displaying how many hours every task and project take,
✓ displaying your sessions in your Notion Calendar,
✓ adding forgotten session later
By the end of the class, you’ll have a custom workspace with timers, buttons, dashboards, and visualizations — everything you need to make informed, time-related decisions.
This class is for you if you:
✓ already have a task or project management setup in Notion and want to extend it with a time-tracking module
✓ want to build a complete time-tracking system in Notion from scratch
✓ want to learn how to design a time-tracking module — for personal use or as part of your work as a Notion creator/developer
✓ prefer having a ready-made system you can adapt — the system we build in the lessons is also included as a template that you can duplicate and customize
No Notion experience?
It might feel a bit harder at first, but don’t worry: we’ll go step by step, with clear explanations along the way.
What is included:
🎥 video lessons with lots of tips also applicable for developing Notion systems beyond the time tracking.
📄 spreadsheet of formulas so that you could just copy-paste them to save time
⏱️ ready version of the system that we will build along the course
⭐️ all the future bonus lessons covering the future evolution of time tracking in Notion
Why this tutorial is the best choice?
I have extensive experience designing user-friendly systems and I always focus on finding the right balance between functionality and ease of use. This is especially important in Notion, where you have endless possibilities — and it’s easy to overcomplicate things without realizing it.
As a proficient Notion creator, I explain not only what to build, but why we build it this way. Throughout the lessons, you’ll get practical reasoning, alternative options, and small insights that help you understand the system on a deeper level — so you can confidently adapt it to your workflow.
Support
If you run into issues while building your time-tracking system — or if something has changed in Notion’s interface — you can reach out to me directly. I’ll prepare a text or video explanation to help you move forward.
P.S. I am not very good at marketing so I am not very good at creating loud titles but I love to do things thoroughly and I have got lots of feedback saying that my tutorials and courses are much deeper and helpful than many others so I hope this course will bring you value and help you start/upgrade your time tracking in Notion. Have fun and track your time!
P.P.S. I used AI to generate parts of this course that could be delegated to AI. Though I invested tremendous amount of time and effort into designing the learning path of this course so that you could not only repeat my actions on the screen but also understand the underlying Notion capabilities and functionalities.